11/6/2022 0 Comments Online task planner![]() ![]() SEE: Office 365: A guide for tech and business leaders (free PDF) (TechRepublic)īut the name for the new way to look at tasks in one place is going to change several times, in an attempt to help people who are familiar with the separate Planner and To Do tools get used to the new option. It includes a new way for firstline workers and personal users to get tasks and some other Planner features, and marks significant progress in unifying tasks across different Microsoft tools and services. The integration of Planner and To-Do into Teams as the Tasks app, announced last year at Ignite, is now finally starting to roll out, creating a single place to see tasks from multiple sources. Even when Microsoft introduced new task management tools - Planner for team tasks and To Do (based on Wunderlist) for individual tasks - that used the Exchange task format from Outlook rather than creating yet another task format, connecting the different task lists meant extra work: installing the To-Do app or Planner app in Teams, or creating Power Automate flows. So rather than rely on my sermon here, I suggest you test both of these out yourself and see which ones make the most sense for your organization or use case.For many years, Microsoft has had isolated tasks in different systems: Outlook, OneNote, Project, SharePoint and Azure DevOps all had separate task lists with no single place to see everything you needed to do. Both tools have a low barrier to entry – meaning you can spin both up rather quickly. Its native integration with To Do is also not something that can be missed. It is more visually appealing than a list (even a formatted one) and allows for better organization of tasks. However, if you need to manage a project (tasks), Planner would be a better fit, that’s for sure. For example, if you have a repeatable checklist you need users to complete, lists would be perfect. I personally find List to be a better fit for checklist-type use cases. So whether or not you use List or Planner depends on the use case.
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